HOA Services

Financial Service I

Homeowner Accounts Receivable

Homeowner Accounts Receivable

Homeowner Accounts Receivable

Real-time Receipt and Processing of Assessment Payments
Distribution of Payment Coupons
Delinquent Payment Notification
- 30-day letter
- 60-day letter
Delinquent Policy Enforcement
- Records to Legal Counsel
- Mortgage Lender Follow-up

Vendor Accounts Payable

Homeowner Accounts Receivable

Homeowner Accounts Receivable

Prepare Payables for Board Authorization
Disburse Payments: Electronic Funds Transfer (EFT)
Vendor Ledgers
Distribute Year-end 1099’s

Financial Reports

Homeowner Accounts Receivable

Financial Reports

Income and Expense Statement
Cash Disbursements Detail
Budget Comparison Report
Owner Receivables Detail
Reserve Fund Cash Flow Analysis
Annual Budget Preparation and Analysis

Tax Preparation

Tax Preparation

Financial Reports

Maintain Financial Records for Certified Annual Audited Financial Statement and/or Tax Preparation
Quarterly Tax Estimates
State/Federal Tax and Payroll Returns

Banking Service

Tax Preparation

Banking Service

Operating Fund Management
Reserve Fund Management
Account Reconciliation
Payment Coupons
Various Payment Options: (ACH, EFT, Check, Credit/Debit Card)

Financial Service II

Liaison Service

Liaison Service

Liaison Service

In addition to Financial Service I, upgrade to Financial Service II to include...

Coordinate vendor work order scheduling and follow up
Annual Reserve Study scheduling; provide report analysis
Distribute mailings (electronically or US Mail): Newsletters, Notices, Annual Budget Packets, Annual Financial Review
Maintain Vendor Certificate of Liability

Other Services

Liaison Service

Liaison Service

Board Member secured access to banking information
Homeowners and Board Member web portal access to a variety of self-service, including payment options
Secure electronic document submission
Financial software training (cloud-based sharing)
Remote Service
Zoom Appointments